Review and release a payment

Note Payments:

  • recommended by the P2i Contract Officer have the status, Recommended.

  • approved by the P2i Director or P2i Senior Director following escalation have the status, Escalation : Approved

  • adjusted in the PAT by the P2i Payment Allocation Officer following a partial payment recommendation have the status, Determined : Payment adjusted

  1. From the contract's Trigger Payments screen, click the Payment Id.

    Tip Refer to Search for contracts in the Contract Management Hub and Navigate to trigger payments screen

    Trigger payments screen with recommended status

  2. Review the payment recommendation.

    • click Workflow Status to review any previously entered comments at different workflow stages (e.g. when the P2i Payment Allocation Officer has Determined : Payment Adjusted or either the P2i Director or P2i Senior Director has Escalation : Approved the payment recommendation)

      Example  

      workflow status comments screen

    • click View Notes and View Attachments hyperlinks to review any previous entered details at different workflow stages to support the recommendation for payment

    • click the Report Links for each report to review the details of the report

    Recommended (full payment)

    Payment Recommendation screen with Full payment buttons

    Recommended (partial or no payment)

    Payment Recommendation screen with Partial payment buttons

    Determined : Payment adjusted (partial or no payment after PAT Adjusted)

    Payment Recommendation screen with payment buttons

  3. Make a decision for the next step (in order of decision making).

    1. Add or update existing Notes and/or upload or remove existing Attachments to support the rejection of the recommendation. These are not visible to the Funded Organisation.

      Payment Recommendation screen with Full payment buttons

    2. Click Reject.

    3. Add meaningful Comments. These are not visible to the Funded Organisation.

      Payment Recommendation screen with Reject dialog box

    4. Click Reject.

    5. Click Go to Trigger Payments.

      go to trigger payments screen

      The Payment Id's Workflow Status displays as Rejected.

    1. Add or update existing Notes and/or upload or remove existing Attachments to support the escalation of the recommendation. These are not visible to the Funded Organisation.

      Payment Recommendation screen with Full payment buttons

    2. Click Escalate.

      Note A warning dialog box for confirmation displays when the Recommendation is a Pay-Exception.

      confirm warning in a dialog box

    3. Select a P2i Director from the Select Approver dropdown list.

      Payment Recommendation screen with Escalate dialog box

    4. Add meaningful Comments.These are not visible to the Funded Organisation.

    5. Click Escalate.

    6. Click Go to Trigger Payments.

      go to trigger payments screen

      The Payment Id's Workflow Status displays as Escalated.

    1. Add or update existing Notes and/or upload or remove existing Attachments to support the release payment for the recommendation. These are not visible to the Funded Organisation.

      Payment Recommendation screen with Full payment and release button

    2. Click Release Payment.

      Note A warning dialog box for confirmation displays when the Recommendation is a Pay-Exception.

      confirm warning in a dialog box

      Payment Recommendation screen with Release Payament dialog box

    3. Add meaningful Comments.These are not visible to the Funded Organisation.

    4. Click Release Payment.

    5. Click Go to Trigger Payments.

      go to trigger payments screen

      The Payment Id's Workflow Status displays as Determined : Released.

    1. Add or update existing Notes and/or upload or remove existing Attachments to support the PAT adjustment for the recommendation. These are not visible to the Funded Organisation.

      Payment Recommendation screen with send for payment allocation tool adjustment button

    2. Click Send for Payment Allocation Tool Adjustment.

      Note A warning dialog box for confirmation displays when the Recommendation is a Pay-Exception.

      confirm warning in a dialog box

    3. Select the P2i Payment Allocation Officer to perform the adjustment.

      Pyment Recommendation screen with send for paymayment allocation tool adjustment dialog box

    4. Add any Comments.

    5. Click Send for Payment Allocation Tool Adjustment.

      Note The P2i Payment Allocation Officer receives a notification an adjustment to the Payment Allocation Tool is required.

    6. Click Go to Trigger Payments.

      go to trigger payments screen

      The Payment Id's Workflow Status displays as Determined : Agreed.

    1. Add or update existing Notes and/or upload or remove existing Attachments to support the release payment for the recommendation. These are not visible to the Funded Organisation.

      Payment Recommendation screen with release button

    2. Click Release Payment.

      Note A warning dialog box for confirmation displays when the Recommendation is a Pay-Exception.

      confirm warning in a dialog box

      Payment Recommendation screen with Release Payament dialog box

    3. Add meaningful Comments.These are not visible to the Funded Organisation.

    4. Click Release Payment.

    5. Click Go to Trigger Payments.

      go to trigger payments screen

      The Payment Id's Workflow Status displays as Determined : Released.